Email Templates for Contacting Hiring Managers & Recruiters

Professionally written email templates for directly contacting hiring managers and recruiters

Making direct contact with recruiters and hiring managers is much more likely to yield positive results than simply applying for roles online. In this guide you’ll find templates that you can copy, paste and customize to suit your needs. Don’t send out anymore messages that fail to get you the responses you deserve. We’ll tell you the mistakes that you need to avoid, plus the things you absolutely need to do to get your messages read!

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The cover of an eBook, titled 'How to Contact Hiring Managers and Recruiters. On the cover is an image of a girl sitting in a restaurant using her laptop to contact recruiters regarding job opportunities and interviews.
A girl sitting in a restaurant using her laptop to contact recruiters regarding job opportunities and interviews. A girl stands next to a window looking out onto a road. She is on the phone.

Professionally written email templates for directly contacting hiring managers and recruiters

Making direct contact with recruiters and hiring managers is much more likely to yield positive results than simply applying for roles online. In this guide you’ll find templates that you can copy, paste and customize to suit your needs. Don’t send out anymore messages that fail to get you the responses you deserve. We’ll tell you the mistakes that you need to avoid, plus the things you absolutely need to do to get your messages read!

Buy nowRead more testimonials

Professionally written email templates for directly contacting hiring managers and recruiters

Making direct contact with recruiters and hiring managers is much more likely to yield positive results than simply applying for roles online. In this guide you’ll find templates that you can copy, paste and customize to suit your needs. Don’t send out anymore messages that fail to get you the responses you deserve. We’ll tell you the mistakes that you need to avoid, plus the things you absolutely need to do to get your messages read!

Buy nowRead FAQs

What's included in this toolkit?

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We explain exactly how to, and how not to, make direct contact with hiring managers and recruiters

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Pre-prepared email templates written by a recruitment expert will help you to open doors

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Best practice, insider insight from the world of recruitment

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Instant download in an easy-to-read, accessible PDF format

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Includes a script for directly applying for a job opportunity

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Includes a script for following up on a job application

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Includes a script for speculatively contacting a hiring manager

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Includes a script for speculatively emailing an agency recruiter

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About

Yes, it’s actually me working on your CV!

As founder of The English Meeting Room, I have helped hundreds of professionals improve their chances of landing jobs they love. As a former international recruiter, I understand what works in today’s competitive job market and my actionable job-search advice is followed by over 500,000 professionals on LinkedIn.

We've helped people land jobs in these amazing companies:
The Amazon logo.The TikTok logoReckitt logoThe Fine Tissues logo.The Anaplan logo, blue.
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About

We care about YOUR success

As international recruiters we have helped people from all over the world land great roles in amazing organisations. We know how the job market works and understand what kind of candidates hiring managers are looking for. Our mission is to help as many people as possible find incredible career opportunities.

We've helped people land jobs in these amazing companies:
The Amazon logo.The TikTok logoReckitt logoThe Fine Tissues logo.The Anaplan logo, blue.

Our tools set you apart from other applicants

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We're relevant

We regularly review and update our products to bring you best-practice tools for today's job market

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International experience

We understand the global market & have worked with clients across Europe, Middle East, India, Asia, Australia & North America

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We understand recruitment

As former recruiters, we have reviewed thousands of CVs, as well as headhunted & interviewed hundreds of professionals like you

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Trusted by 500,000 LinkedIn professionals

We’ve been consistently sharing our advice & best practices. In 2020, LinkedIn recognised us as a Top Voice, globally, for career & job-search advice

Take a look at what other happy customers say

Hannah is extremely professional and articulate. I would certainly recommend working with her!

Joshua Blake, Associate Director
Montresor Legal, London

[Hannah's] consultation was so good and prepared an exceptional, tailor-made CV... I was successful in a job interview last week and the recruiting manager praised my CV and I believe that it created an overall impact to my previous work experience.

Nihal Mahmood Moosa, Accounts Payable - Corporate Finance
PricewaterhouseCoopers, Dubai

Hannah is an extremely professional lady with a great amount of knowledge in creating professional and eye catching CV’s/LinkedIn profiles. She gives her clients the time they need, with excellent listening skills. I would highly recommend Hannah.

Saad Al-Muhanadi, Safety Security Manager
Alibank, Qatar

Frequently Asked Questions

What makes you (The English Meeting Room) different?
  • Personal touch:

We are a small team of two people who have a wealth of experience in international recruitment. We personally work on each and every project through to completion, we treat you as an individual and value your unique experience, situation and skills. When working with The English Meeting Room you’ll know exactly who you’ll be working with.

  • We understand recruitment:

As recruiters, we reviewed thousands of CVs and LinkedIn profiles, coached many candidates through challenging interview processes and successfully headhunted people from all over the world into excellent positions - we can position you to get found and hired.

  • LinkedIn Top Voice 2020 for job search & careers:

Hannah has been recognised as a leading voice to follow for job search and career advice on LinkedIn, building a community of over 500,000 professionals internationally, appearing on podcasts, webinars and training events. 

  • International experience:

We have lived and worked internationally and have worked with clients from the Middle East (UAE, Saudi Arabia, Bahrain, Qatar, Oman, Egypt), UK, the United States, Canada, Australia, Asia, Europe, & Africa. We understand what it takes to get found by Head Hunters, HR and Hiring Managers from top companies all over the world.


What if I’m not sure what service is right for me?

If you are not sure what service is right for you, then please get in touch and we will do our best to guide you in the right direction and answer any questions you might have!

Where did the name The English Meeting Room come from?

When we founded The English Meeting Room our aim was to support non-native English speakers to succeed in the international business world where English is the language predominantly used through the job search process. Hannah is qualified to teach English as a foreign language and we wanted to use this skill to empower job seekers. Over time, our influence and reach has grown and we now work with clients from all over the world, both native and non-native English speakers, to succeed in the international job market.

What is a LinkedIn Top Voice Award?

Every year LinkedIn publishes a list of content creators which it recognises as driving today’s professional conversations. To compile this list, they use a combination of qualitative and quantitative signals — including engagement (including reactions, comments and shares across each member’s content); posting cadence; and follower growth. Hannah was included as one of the top 10 people to follow globally for job search and career advice.

Why is there often a wait for a consultation slot?

Our focus is on quality rather than quantity. Because of this we take on a limited number of clients, clients who we treat as individuals, work closely with and give our full attention to. Many CV and resume writing platforms will offer you faster turnaround times at lower prices, however, this is not how we work. Our bespoke and unique approach means that there may be slightly longer wait times. We work predominantly with professionals who are pre-empting a career move and have time on their side, however, if you require an expedited service, this can be requested and will be considered at an additional cost, dependent upon availability.

What is the difference between a CV and a resume?

Whilst they have different histories, today, the terms CV and resume are used interchangeably and refer to the document you submit when applying to a job. This document is essentially a sales tool which outlines your relevant skills and experience for the position you are applying to. Generally, the term CV is used in the UK and countries where British English is spoken, whereas resume is used in the US and countries where American English is spoken. However, in the US, the term CV is used to refer to a longer document that details a complete work history, qualifications, publications and other relevant information. This type of longer document may be requested in academia and some other select professions.

Do you offer a money back guarantee?

All of our sales are final and we work with you until you are satisfied with the outcome.

Do you guarantee that I will get a job?

Every job search and application process has a multitude of variables, therefore no career services business can ever offer you guarantees. We do, however, guarantee that we will treat you as an individual offering you our personal investment into your project and our commitment to the outlined process. Your satisfaction is paramount to us.

What countries do you work in?

We have lived, worked and recruited internationally and understand what it takes to be hired by top organisations from all over the world. We work with clients globally, and because all of our consultations are completed online, we are in no way restricted geographically.

What currency do you charge in?

Because we work internationally we charge in USD. Our payment processing is powered by Stripe and most international credit and debit cards are accepted.

What industries to you cover?

We work with professionals across all industries. However, we recognise that some roles are very niche and specialised and that you may need a CV/resume writer who uniquely understands your industry and job role. If you are unsure whether we would be the best fit for you, then please get in touch with us. We will always give you our honest feedback regarding how we can help and will direct you to seek out someone specialised in your industry if we think that is the best approach.

How does your CV writing process work?
  • Service selection: When you purchase one of our CV packages you will be asked to view my consultation planner and reserve an appointment slot that works for you. Our consultation will take place over zoom or a similar video conferencing platform.
  • Consultation: Our consultation is an opportunity for me to fully understand your career history, successes and achievements and future career goals. My aim is to pinpoint exactly what it is that makes you unique and the value that you can bring to an organisation. This level of understanding enables me to create for you a bespoke CV/resume that tells your story, powerfully communicating your value and personal brand. These sessions can sometimes take longer than the allotted time and we recommend you book a slot at a time when you will not feel rushed.
  • CV preparation: I will create your bespoke CV/resume, at which time an initial draft will be sent to you for review within 5 working days of our consultation. You are then entitled to two (2) sets of revisions within 14 days of receiving the initial draft via email in Word format. Further revisions will incur an additional charge.
Are your CVs ATS friendly?

All of our CVs/resumes are created with ATS in mind and we follow industry best practice to ensure that all the information included in your CV/resume will be correctly processed by recruitment software. We also know that it is ultimately a human being who rejects and shortlists CVs/resumes and these people should always be your primary audience. There is lots of misinformation about ATS and we would advise you to be wary of anyone who is claiming that your current CV/resume is being ‘rejected’ by ATS as this is not wholly accurate.

What is ATS?

ATS stands for Applicant Tracking System. These systems are used by many large organisations and most recruitment agencies to store and track applicant details and CVs/resumes. When applying for roles online, it is quite normal for your CV/resume to be processed and stored in such a system. These systems allow your CV/resume to be searched and scanned for keywords and phrases that match job opportunities and some software will also rank CVs by relevance. Typically, ATS will not reject your CV/resume, however there are certain formatting standards that enable your document to be more accurately processed by this software.

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